Foreword: long post! I give detailed information about arrival procedures and forms you have to fill out in order to enter Japan!!
If you make a trip to Japan, you will almost certainly arrive in Narita International Airport, located about an hour east of Tokyo. When I first came to Japan I didn’t realize it was so far away! But it makes sense, being that Tokyo is a large, crowded city and has no room for an airport! It can be a little overwhelming when you are trying to figure out what to do and where to go since you’ve probably been flying for 10 hours or more, plus the majority of things will be written and spoken in Japanese! So I’d like to give a brief run-through on the arrival procedures of Narita!
First, a little info about Narita Airport. It is composed of 2 terminals (aptly named Terminal 1 and Terminal 2). Which one you end up in is determined by what airline you fly; if you are coming from the Americas or Europe you will likely arrive at Terminal 1, whereas if you fly from Asia or Australia you will likely arrive at Terminal 2, though again it just depends on which airline you use! Just know that you only need to worry about the terminal in which you arrive!
Terminal 1 has five floors, though if you are just going to fly in and go straight to Tokyo you only need to worry about the 1st and 2nd floors. When you arrive, you will start on the 2nd floor where you will first go through quarantine. You should receive a questionnaire sometime during your flight (most likely toward the end) that asks you a few questions about your physical condition. After you exit the plane, follow the signs (or just follow all the other passengers, as everyone HAS to go the same way for quite a while) and you will arrive at the quarantine counter. If all is well, you just hand in your questionnaire and walk through.
A note on in-flight paperwork: Like any paperwork you receive on the flight, you should fill this out before landing; this saves you time and makes work easier for the airport employees. If you get to quarantine or customs without your paperwork filled out completely, they will most likely ask you to get out of line, fill it out, then get back in line. This is a hassle for everyone, so do fill out your paperwork as soon as possible! If you have questions, ask your flight attendant!
Next you will go through passport control. Here, you will need your passport and your disembarkation card, which is another sheet you receive in-flight. This is where many people get confused and have problems. Your disembarkation card will be rectangular in shape, about 9”x3.5” (or about 23cmX9.5cm). There are three parts, divided by perforated lines. DO NOT tear any of the parts off. The smallest part just gives a few instructions, the next size up is the Embarkation Card, and the largest portion is the Disembarkation Card. First, think of Embarkation as getting on a plane, and Disembarkation as getting off a plane. Therefore, the Disembarkation portion will be filled out in reference to the flight on which you are arriving, the Embarkation portion will be answered according to your flight back to your home. It’s best to fill out both portions at the same time so you don’t forget.
On the Disembarkation portion you are asked for the following:
Family Name – this is your last name; write it directly under ‘Family Name’, in the same box!
Given Names – your first and (if you have one) middle names; these, too, will be written directly under ‘Given Names’, in the same box!
Nationality – write this as your passport notes it; for people in the states, USA is all you need to write
Date of Birth – generally in the form of DD/MM/YY
Male or Female – circle either 1 or 2
Home Address – self-explanatory
Address in Japan - THIS IS IMPORTANT. If you don’t fill this out, things can get quite complicated and you might be taken off to the side somewhere for questioning! If you plan on staying in multiple places, just write the address of your first hotel. Before you leave home, you should DEFINITELY write this somewhere handy so you can access it easily!
Passport Number – self-explanatory
Flight Number – look on your boarding pass or ask a flight attendant if you don’t know
Intended Length of Stay in Japan – How many days? If you are here from the 18th until the 25th, write 8 days
Port of Embarkation – This is asking at which airport you got ON the plane you just exited. If you made a flight from Los Angeles to Tokyo, you would write LAX. If from Houston, you could just write Houston if you don’t know the airport code (which is IAH, if you were wondering)
Purpose of Visit – If you are here on vacation, just write Sightseeing
Signature
Print all your answers clearly in black or blue pen. I would suggest making a note card that you can keep in your passport (or wallet or purse; somewhere easily accessible) that has your address in Japan, the phone number of that address (needed for customs declaration), your passport number, and both your inbound (disembarkation) and outbound (embarkation) flight numbers (clearly distinguished from each other). This would make filling these cards out much easier; just make sure you don’t lose it!!
Your Embarkation Card asks for much less information: your family and given names, nationality, date of birth, flight number, port of disembarkation, and signature. The only part that needs explanation here is the port of disembarkation: you will write which airport you are going TO. So if your home flight is from Narita to Seattle, you would write Seattle or SEA.
For both cards, only write in the bold outlined area! I hope this helps you understand those cards!!
So continuing with arriving in Narita, after quarantine you will head to the passport control counter with your FILLED OUT disembarkation card and passport. Get in one of the lines for foreigners, and just wait until it is your turn. This can sometimes take quite a while, depending on how many people are working and how well other people have filled out their forms, so just be patient! They will take your passport and card, tear off the disembarkation portion and staple the embarkation portion into your passport. DO NOT remove it.
At this point you will then be asked to place your index fingers on little fingerprint readers and press down, and look into a camera for a headshot. These are still relatively new immigration procedures required of all foreigners. It only takes a few seconds, so isn’t much of a hassle.
When you are through, you will then go downstairs to the baggage claim. You should be able to find at which carousel your bags will arrive on your boarding pass; otherwise it will be posted on the signs around the carousels. Wait for your luggage, and when you get it you will most likely just need to head to customs. IF you have plants or animals which you are importing, you will first have to go to Plant and Animal Quarantine. If you aren’t, don’t worry about P&A Quarantine.
At customs, it is likely you will again have to wait in line. Please remain patient! For customs you will need your baggage and another form, Customs Declaration. If you are traveling with family, the good news is you only need to fill one out! This form has two sides; most people need only worry about side A. Again, you need to provide your flight number and point of embarkation (where you got ON the plane). Then it asks for Date of Arrival in Japan, Last name, First and Middle name, and address in Japan and that place’s phone number. Next, nationality and occupation (if you are in college, write Student), date of birth, and passport number. Number of dependents is only for those traveling with family, so if you are filling out your own card don’t worry about that part!
The next section asks if you are bringing any of four groups of items: Prohibited or Restricted articles, goods exceeding duty-free allowance, commercial goods or samples, and items requested from someone else. If you are just sightseeing, the answer to all of these should be No.
Next, it asks if you are bringing in more than ¥1,000,000 in cash, checks, notes, or securities; this is roughly US$10,000. If you are coming for sightseeing, I rather doubt you would have that much money. If you are bringing in that much or more, then you have to fill out another declaration form, but I can’t help you with that! Most people here will check No.
Finally, it asks if you have any unaccompanied articles. Again, if you are here for sightseeing, the answer will be No; you shouldn’t be importing anything if you are here for vacation.
At the bottom, you need to sign. The back of the card, side B, asks for a description of personal effects. Unless you are bringing alcohol, tobacco, or perfume, you only need to list items that are worth more than ¥10,000, which is roughly US$100. Again, if you are just taking a couple weeks of vacation, you likely won’t need to declare anything!
Once you are done with Customs, you will then officially enter Japan and end up in the arrival lobby. Congratulations, you made it!
The only notable difference between the above and the procedure in Terminal 2 is that you have to take a shuttle from the satellite to the main terminal, and Terminal 2 has only four floors; otherwise, everything else is the same!
WHEW! That was a lot to talk about! Hope you find it useful! I will talk about what to do once you get to the arrival lobby later!